This maintenance supplies list has 82 items in 8 groups, adapted from a working operator’s make ready sheet. Print it, set par levels for each item and keep the cart stocked.
Why a standard apartment maintenance supplies list
Most lost time on a turn is a trip to the shop. A tech is halfway through a unit, needs a double switch cover or a toilet seal, and the shelf is empty. A standard list of apartment maintenance supplies fixes that in three ways. Everyone stocks the same things. Buying is predictable. And at the end of a turn you can see what a unit used.
The list below comes from the paper make ready sheet that Invendoory was built from. The sheet printed 82 supplies in 8 blocks across three columns, with the unit size across the top and a blank beside each item for the quantity the turn needs. We have kept the groups and the order, and lightly spelled out the form’s shorthand. It is a starting point. Delete what you never use and add what you do.
Print this page. The site prints cleanly, so each group is a worksheet. Write the unit size at the top and the quantity needed in each blank.
Switch plates and electrical (15 items)
| Done | # | Item | Qty needed |
|---|---|---|---|
| ☐ | 1 | Single switch cover | |
| ☐ | 2 | Double switch cover | |
| ☐ | 3 | Triple switch cover | |
| ☐ | 4 | Dcra blank insert | |
| ☐ | 5 | Illuminated switch | |
| ☐ | 6 | Disposal switch | |
| ☐ | 7 | Switches | |
| ☐ | 8 | Outlets | |
| ☐ | 9 | USB outlet | |
| ☐ | 10 | Cable cover | |
| ☐ | 11 | Telephone cover | |
| ☐ | 12 | Blank plate | |
| ☐ | 13 | Smoke detector | |
| ☐ | 14 | Smoke detector battery | |
| ☐ | 15 | LED light bulbs |
Kitchen (12 items)
| Done | # | Item | Qty needed |
|---|---|---|---|
| ☐ | 16 | Kitchen light | |
| ☐ | 17 | Drip pans | |
| ☐ | 18 | Flat vent filter | |
| ☐ | 19 | Stove vent hood | |
| ☐ | 20 | Large burner | |
| ☐ | 21 | Small burner | |
| ☐ | 22 | Crisper tray | |
| ☐ | 23 | Appliance bulbs | |
| ☐ | 24 | Kitchen faucet | |
| ☐ | 25 | Counter resurfacing | |
| ☐ | 26 | New kitchen appliances | |
| ☐ | 27 | Kitchen cabinet hinges |
Weatherstrip, fixtures and utility (6 items)
| Done | # | Item | Qty needed |
|---|---|---|---|
| ☐ | 28 | Weatherstripping | |
| ☐ | 29 | Plastic globe | |
| ☐ | 30 | Boob light fixtures (dome ceiling lights) | |
| ☐ | 31 | Bi-fold knobs | |
| ☐ | 32 | Utility shelf | |
| ☐ | 33 | Utility fan |
Bath (19 items)
| Done | # | Item | Qty needed |
|---|---|---|---|
| ☐ | 34 | Bath fixture | |
| ☐ | 35 | Heat bulbs | |
| ☐ | 36 | Mirror | |
| ☐ | 37 | Bathroom sink | |
| ☐ | 38 | Bath faucet | |
| ☐ | 39 | Bath faucet handle | |
| ☐ | 40 | Push-pop popup | |
| ☐ | 41 | Stopper V-clip | |
| ☐ | 42 | Toilet seat | |
| ☐ | 43 | Toilet internals | |
| ☐ | 44 | Toilet seal | |
| ☐ | 45 | Toilet bolt cap | |
| ☐ | 46 | Towel bar | |
| ☐ | 47 | Towel ring | |
| ☐ | 48 | Toilet paper holder | |
| ☐ | 49 | Curved rod | |
| ☐ | 50 | Shower head | |
| ☐ | 51 | Shower knob | |
| ☐ | 52 | Temperature handle |
Ceiling fans (6 items)
| Done | # | Item | Qty needed |
|---|---|---|---|
| ☐ | 53 | Hunter fan | |
| ☐ | 54 | Fan box | |
| ☐ | 55 | Bedroom fan | |
| ☐ | 56 | Fan bolts | |
| ☐ | 57 | Fan pull chain | |
| ☐ | 58 | LED fan bulbs |
Heat, doors, windows and blinds (19 items)
| Done | # | Item | Qty needed |
|---|---|---|---|
| ☐ | 59 | Metal closet bracket | |
| ☐ | 60 | Bedroom heater | |
| ☐ | 61 | Living room heater | |
| ☐ | 62 | Thermostat | |
| ☐ | 63 | Cadet grill | |
| ☐ | 64 | Passage knobs | |
| ☐ | 65 | Privacy knobs | |
| ☐ | 66 | Entry knobs | |
| ☐ | 67 | Deadbolts | |
| ☐ | 68 | Peephole | |
| ☐ | 69 | Hinges | |
| ☐ | 70 | Spring door stop | |
| ☐ | 71 | Screens | |
| ☐ | 72 | Window sills | |
| ☐ | 73 | Window channels | |
| ☐ | 74 | Standard bedroom blind | |
| ☐ | 75 | Wide bedroom blind | |
| ☐ | 76 | Dining blind | |
| ☐ | 77 | Door blind |
Upper, lower and door (3 items)
| Done | # | Item | Qty needed |
|---|---|---|---|
| ☐ | 78 | Upper body | |
| ☐ | 79 | Lower body | |
| ☐ | 80 | Door |
Tools and consumables (2 items)
| Done | # | Item | Qty needed |
|---|---|---|---|
| ☐ | 81 | Drywall tools | |
| ☐ | 82 | Trash bags |
Notes on the list
Names are spelled out from the form’s shorthand, such as “Cvr” for cover and “Whtr Strping” for weatherstripping. Item 70 is written “Boyings” on the paper form and means the spring door stop. The “Upper / lower / door” group is printed that way on the form, and your crew will know what it means for your cabinets and doors. Keep the wording your techs recognize.
The list is a mix of fast-moving consumables (switch covers, bulbs, smoke detector batteries) and slow-moving durable parts (thermostats, faucets, fans). They need different stock rules.
How to set par levels and low-stock thresholds
Par level means the stock you want on hand for an item. Definitions vary, and some shops treat par as the reorder trigger while others treat it as the top-up target. Pick one and write it down.
1. Count usage
Look back at several turns. Add up how many of each item were used, and divide by the days covered to get average daily usage.
2. Find your lead time
How many days from order to the item being on your shelf? Use measured delivery times, not the supplier’s best case.
3. Add a safety buffer
Extra stock for variable demand and late deliveries. Criticals, like smoke detectors and locks, get more.
4. Set par and the threshold
One common formula puts par at average daily usage times lead time plus safety stock. Set the low-stock threshold to trigger a reorder before you hit zero.
5. Review every quarter
Usage changes with turn volume and season. Adjust the numbers when it does.
Example: set the numbers for four items
| Item | Average use per week | Lead time | Safety stock | Par (use x lead time + safety) |
|---|---|---|---|---|
| Smoke detector battery | 8 | 3 days | 6 | about 10 |
| Single switch cover | 10 | 5 days | 8 | about 16 |
| Toilet seal | 3 | 3 days | 3 | about 5 |
| Thermostat | 1 | 7 days | 1 | about 2 |
These are made-up numbers to show the arithmetic. Weekly use is converted to daily, lead time is in days, and results are rounded up. Use your own counts.
Run the list in Invendoory
Each property in Invendoory gets a Maintenance Supply List that starts as this standard 82-item list. On a turn sheet, the quantities for the unit are entered against it. When a property manager verifies the sheet, supplies used come out of stock for items linked to parts.
In Parts & Supplies each part has stock on hand and a low-stock threshold, and shows In stock, Low or Out. Alerts fire for low stock and discontinued parts, and orders can be placed and received to add stock. Link a supply to its part and the shelf count follows the work. See Parts & Supplies.
- Standard 82-item list for each property
- Link supplies to parts so stock follows use
- Stock on hand, low-stock threshold, In stock / Low / Out
Write-in supplies
Techs use things that aren’t on the list: spring door stops, odd light bulbs, a one-off hinge. On a turn sheet a tech can write in up to 6 supplies, each with a name and a quantity. A write-in belongs to that sheet only. It is not added to the list and takes nothing out of stock.
When a sheet carrying write-ins is turned in, supervisors get one reminder naming them, so they can decide whether the item belongs on the property’s list. That is how the list gets better over time instead of staying fixed. A printable walk sheet also includes the paper supply form for crews who want it.
Using the list well
Keep the cart for a standard turn stocked from this list, and keep surplus stock in the shop. Stock the fast movers first. Count the cart at the end of each turn instead of once a quarter. Tie the list to your apartment make ready checklist, so the supplies you tick match the work you do, and to your preventive maintenance checklist for the recurring items.
Questions people ask
What should be on an apartment maintenance supplies list?
Switch plates and electrical parts, kitchen parts, bath fixtures, ceiling fan parts, heat, door, window and blind parts, and consumables like trash bags and drywall tools. The 82-item list on this page covers all of them.
What are par levels for maintenance supplies?
Par is the stock you want on hand for each item. One common formula is average daily usage times lead time, plus safety stock. Some shops use par as the reorder trigger, others as a top-up target.
How many items does Invendoory’s supply list have?
82 items in 8 groups. Each property starts with the standard list, and you can link entries to parts so stock counts stay current.
What happens when a tech uses a supply that isn’t on the list?
They write it in on the turn sheet, up to 6 per sheet. It stays on that sheet and supervisors get a reminder when the sheet is turned in, so they can add it to the list if it belongs.
How do I choose a low-stock threshold?
Set it at the level that gives you time to reorder before you run out: roughly lead-time usage plus a buffer. Critical items like smoke detectors deserve a higher threshold than slow-moving fixtures.
Can I print the maintenance supply list?
Yes. This page prints cleanly, and the turn sheet includes a printable walk sheet with the paper supply form.
Sources
Checked October 2026.